Fitness & Wellness
AI Lead & Booking Automation for Gyms, Studios and Wellness
Trial classes and memberships booked straight from chat.Gyms, boutique studios, wellness centers and salons get leads from Instagram, Google and walk-ins — and most go cold. Our AI agents reply instantly, book trial classes and appointments, follow up with no-shows and run win-back campaigns, connected to your booking software.
The problem
What slows fitness & wellness businesses down
If any of these sound familiar, automation will pay for itself quickly.
DM leads go cold
Instagram enquiries wait hours for a reply.
Trial no-shows
Booked trials don’t show up without reminders.
Membership churn
Lapsed members aren’t contacted consistently.
Front-desk load
Staff juggle check-ins, phones and messages.
The solution
AI & automation for fitness & wellness
Production systems we build for fitness & wellness teams — each one connected to the tools you already use.
AI Chat Agents
Instagram & web lead agent
Answers pricing and schedule questions and books trials.
From $2,500 · 2–3 weeksAI Receptionist Systems
Booking receptionist
Books classes and appointments by text, WhatsApp and phone.
From $1,800 · 1–3 weeksWorkflow Automation
Retention automations
Reminders, no-show follow-ups and win-back flows.
From $1,500 · 1–3 weeksSaaS Platforms
Custom member apps
Branded booking apps and white-label platforms.
From $15,000 · 8–16 weeksIntegrations
Works with your fitness & wellness stack.
We connect to the software fitness & wellness teams already rely on — through official APIs, certified partners or secure custom connectors.
Compliance & data security
Marketing messages respect opt-ins and channel rules, with opt-out handling built in.
Case studies
Fitness & Wellness automation in production
Fitness & Wellness · SaaS Development
White-label booking SaaS for fitness studios
A multi-tenant booking platform with branded member apps, subscriptions and an AI chat assistant.
Dental & Med Spas · AI Receptionist
AI receptionist for a multi-location dental group
Phone and WhatsApp receptionist that books new patients, confirms appointments and routes emergencies across several clinics.
Logistics & Trucking · n8n Automation
n8n operations automation for a logistics company
Load tenders, documents and status updates flow automatically between email, the TMS and accounting.
Process
How we automate fitness & wellness businesses
Fixed scope, weekly demos, no black boxes. Most AI projects go live in 2–5 weeks.
Audit
We map your workflows, calls and data, then rank opportunities by ROI. Free, 30 minutes.
Design
Conversation flows, architecture and integrations — signed off before we write code.
Build
Weekly demos, a shared Slack channel and production-grade code you own.
Launch & optimise
Go live, monitor every conversation and workflow, and improve every week.
FAQ
Fitness & Wellness automation — FAQ
Does it integrate with Mindbody?
Yes, through Mindbody’s API, as well as Glofox, Zen Planner and others.
Can it sell memberships?
It answers questions, books trials and sends secure sign-up links; your staff close in person.
Will it work for salons and spas?
Yes — appointment-based wellness businesses are a great fit.
How much does AI for gyms and fitness studios cost?
Fitness & Wellness projects typically start from $1,500, depending on which systems you need and how many integrations are involved. After a free audit you get a fixed-price proposal with an ROI estimate.
How long does it take to launch?
Most AI agents and automations for fitness & wellness businesses go live in 2–5 weeks. Custom software and SaaS projects typically take 6–16 weeks.
Fitness & Wellness across the US
Remote-first, across all 50 states.
We work with businesses nationwide, with daily overlap across Eastern, Central, Mountain and Pacific time. Tell us where you’re based →
Guides
Reading for fitness & wellness owners
E-Commerce · 7 min read
Instagram DM Automation: How to Turn DMs Into Sales in 2026
A practical guide to Instagram DM automation for e-commerce brands: comment-to-DM, AI sales agents, product recognition and staying within Meta’s rules.
Read articleAI Receptionist · 8 min read
AI Receptionist for Small Business: Costs, Features & How It Works (2026)
What an AI receptionist does, what it costs a US small business, and how to set one up for phone, WhatsApp and web without losing the human touch.
Read articleOther industries