AI-powered system
AI Receptionist Systems
A front desk that never sleeps, never puts anyone on hold.
WhatsApp-based customer support. FAQ handling, appointment booking, lead qualification — with clean human handoff when it actually matters.
What you get
- Never miss an enquiry
- Fewer no-shows
- Lower front-desk load
Your receptionist can’t answer three channels at 11pm. Ours can. An AI receptionist greets every customer on WhatsApp, phone or web, answers FAQs, books into your calendar, qualifies new enquiries and routes urgent issues to your team — with a clean handoff when a human really is needed.
Capabilities
Everything included in our ai receptionist systems.
24/7 front desk
Instant answers on hours, pricing, services, location and policies.
Appointment booking
Google Calendar, Outlook, Calendly, Acuity, practice-management and booking systems.
Reminders & confirmations
Automatic confirmations and reminders that cut no-shows.
Intake forms
Collects the details your team needs before the appointment.
Smart routing
Urgent or high-value conversations go straight to the right person.
Multilingual
Serves customers in English, Spanish and more.
Use cases
Where it pays off fastest.
Booking appointments over WhatsApp and phone.
Answering FAQs about hours, pricing and services.
Routing urgent requests to on-call staff.
Process
How we work
Fixed scope, weekly demos, no black boxes. Most AI projects go live in 2–5 weeks.
Audit
We map your workflows, calls and data, then rank opportunities by ROI. Free, 30 minutes.
Design
Conversation flows, architecture and integrations — signed off before we write code.
Build
Weekly demos, a shared Slack channel and production-grade code you own.
Launch & optimise
Go live, monitor every conversation and workflow, and improve every week.
Case studies
AI Receptionist in production.
Dental & Med Spas · AI Receptionist
AI receptionist for a multi-location dental group
Phone and WhatsApp receptionist that books new patients, confirms appointments and routes emergencies across several clinics.
Law Firms · AI Receptionist
24/7 AI intake receptionist for a personal-injury firm
After-hours calls and web chats become qualified intakes in Clio with a consultation already booked.
Dental & Med Spas · AI Receptionist
WhatsApp & Instagram receptionist for a med spa
Consult bookings from WhatsApp and Instagram DMs in English and Spanish, with deposits and reminders.
FAQ
AI Receptionist Systems — FAQ
How is an AI receptionist different from a chatbot?
A receptionist is connected to your calendar, CRM and team — it books, confirms, reminds and routes, not just answers questions.
Does it work for medical and dental offices?
Yes. For healthcare we use HIPAA-eligible infrastructure and sign a BAA where required, and keep clinical questions with your staff.
Can it speak Spanish?
Yes — it detects the language and responds fluently in Spanish and many other languages.
How much does an AI receptionist cost?
Most setups start around the price shown on this page plus a monthly usage fee — typically a fraction of a part-time hire.
AI Receptionist across the US
Remote-first, across all 50 states.
We work with businesses nationwide, with daily overlap across Eastern, Central, Mountain and Pacific time. Tell us where you’re based →
Learn more
Related guides
AI Receptionist · 8 min read
AI Receptionist for Small Business: Costs, Features & How It Works (2026)
What an AI receptionist does, what it costs a US small business, and how to set one up for phone, WhatsApp and web without losing the human touch.
Read articleHealthcare · 7 min read
AI Appointment Booking for Dental & Medical Offices: A Complete Guide
How dental and medical practices use AI to answer calls, book appointments, reduce no-shows and stay HIPAA-conscious.
Read articlePairs well with
Related services
AI Calling Platforms
Voice agents that handle inbound and outbound calls autonomously — appointment booking, lead qualification, support. Powered by our flagship platform Voxiqo.
AI Chat Agents
WhatsApp, Instagram DMs, website chat. Multi-channel agents that sell products, qualify leads, resolve tickets, and hand off to humans only when needed.
RAG Systems
Vector databases, semantic search, document ingestion. Your agents actually know your business — not just generic ChatGPT answers.